School of Sport

Privacy Notice

Privacy notice for hirers

Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about lettings.

We, Cedars Upper School, Mentmore Road, Linslade, Leighton Buzzard Bedfordshire LU7 2AE are the ‘data controller’ for the purposes of data protection law.

Our trust data protection lead is Ms H Pitkin (see ‘Contact us’ below).

The personal data we hold

Personal data that we may collect, use, store and share (when appropriate) about lettings includes, but is not restricted to:       

Why we use this data

We use this data to:

Our legal basis for using this data

We only collect and use this personal data when the law allows us to. Most commonly, we process it where:

Collecting this information

This information will be requested at the time of booking or during the letting period.

How we store this data

We keep this information securely.

Data sharing

We do not share information with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required or necessary (and it complies with data protection law) we may share personal information with:

Individuals’ rights regarding personal data

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.

If you make a subject access request, and if we do hold information about you, we will:

Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request please contact the schools data protection lead.

Other rights

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:

To exercise any of these rights, please contact the schools data protection lead.


We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact the schools data protection lead.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact Cedars Upper School data protection lead:

This notice is based on the Department for Education’s model privacy notice, amended to reflect the way we use data in this school.